About PrimeTask

A Powerful Productivity System You Can Trust

Most productivity tools force you into a compromise.

They are either:

Simple but shallow — easy to start, quickly become limiting
Powerful but chaotic — full of features, hard to trust long-term

PrimeTask was created to avoid both extremes. It's a cohesive, intentionally designed system for people who manage real work, real projects, and real relationships.

No subscriptions. No cloud dependency. Your data stays yours.

What PrimeTask Is

PrimeTask is a premium, all-in-one productivity platform that replaces multiple tools with one integrated system.

Feature	Description
Task Management	Full task system with subtasks, checklists, and progress tracking
Visual Planning	PrimeFlow canvas for connecting ideas and context
Calendar	Month, Week, Day, Agenda views + Day Planner timeline
File Context	Smart file handling with linking and offline support
CRM	Built-in relationship management for clients and contacts

Everything works together. Everything is saved locally. Everything belongs to you.

No accounts. No servers. No subscriptions.

A System, Not a Feature List

PrimeTask is different because it was designed as a whole from day one.

Component	Connects To
Tasks	Files & Resources
Files	Planning & Context
Planning	Execution & Timeline
Execution	Time & Insights
CRM	Projects & Tasks

Nothing works in isolation. Nothing feels "bolted on." Nothing requires the cloud.

Result: clarity instead of complexity.

Projects — Your Work Command Center

In PrimeTask, a project is more than a group of tasks.

It's one place where you can see:

Project scope and status
Tasks and subtasks
Goals and milestones
Relationships and activity (PrimeCRM)
Notes, files, and context
Real progress and project "health"

Every project becomes a command center — not another list.

What Makes Projects in PrimeTask Different

Feature	Benefit
Own PrimeCRM context	Shared or isolated relationships per project
Health calculation	Automatic progress and status tracking
PrimeFlow integration	Visual planning connected to execution
Clear overview	See "what's happening and why" at a glance

You don't have to switch between tools or guess project status. Everything is in one place — local and offline.

Tasks — Real Execution, Not Just a Checklist

In PrimeTask, tasks are the core unit of execution — not simple boxes to tick.

Each task can be linked to:

A project
PrimeCRM (relationships)
Files and resources
Notes and checklists
Time and work history

Task Capabilities

Capability	What It Does
Subtasks	Break down complex work into manageable pieces
Checklists	Track granular steps within a task
Progress	Real completion tracking, not just done/not done
Context	Project-aware at all times
Consistency	Same data across every view

PrimeTask works for simple everyday tasks and complex projects with multiple dependencies.

Calendar + Day Planner

Real planning, not just dates

PrimeTask provides a full planning system — not just a calendar view.

Views Available

View	Purpose
Month	Big picture overview
Week	Weekly planning and scheduling
Day	Daily focus and detail
Agenda	List-based task overview
Day Planner	Dedicated timeline for time-blocking

What makes it different:

Drag tasks from inbox to the timeline
Pull tasks back to unschedule
Duration-aware planning
Keyboard-first, distraction-free workflow
Works fully offline

A real alternative to calendar apps, daily planners, and time-blocking tools.

Focus Mode

Deep focus, without distractions

Focus Mode in PrimeTask is an intentional work state designed to help you actually complete what you planned.

It's not just "a darker screen" or hiding panels. It's a work state where everything else stops existing.

What Focus Mode Does

When Enabled	What Happens
Interface	Simplifies to the minimum
View	Only current task or time block
Notifications	Disappear completely
Context	Notes, files, checklists stay within reach

Focus Mode doesn't cut you off from context — it cuts you off from distraction.

Focus Mode + Day Planner

Natural flow:

You plan your day
You drag a task onto the timeline
You start Focus Mode
You work without interruptions and chaos

Planning	Focus Mode
Tells you when	Answers how

Who Focus Mode Is For

Use Case	Examples
Deep work	Creative work, programming, writing
Research	Analysis, learning, study sessions
Personal	Tasks that require calm, energy management

Most tools help you plan, but don't help you work. PrimeTask does both.

Focus Mode Works Offline

Just like all of PrimeTask — no internet, no sync dependency, no servers.

Focus shouldn't depend on a network connection.

PrimeFlow

Visual flow for real work

PrimeFlow is the visual heart of PrimeTask.

It provides an execution-aware environment where you can see and connect:

Tasks and subtasks
Files and resources
Projects and milestones
Contacts and companies
Ideas, notes, and mind maps

Everything is visually connected, always up to date, and grounded in real context.

What PrimeFlow Replaces

Old Way	PrimeFlow
Boards and whiteboards	Visual canvas
Mind-mapping tools	Connected thinking
Folder chaos	Organized context
Outdated documentation	Living context

It's living context, not a static diagram.

Smart File Handling

For serious projects

PrimeTask treats files as part of context, not simple attachments.

File Options

Type	Use Case
Uploaded	Locally stored, full offline work
Linked	Reference without duplicating large files
URL Referenced	External resources with optional caching

Supports workflows like audio production, game development, design systems, and large research projects.

Files remain visually linked to tasks, people, and outcomes.

PrimeFlow in Practice

From planning to memories — one cohesive context

PrimeFlow is more than a work-planning tool. It's a visual timeline of experience that connects the past, present, and relationships.

Use Case: Planning and Documenting a Trip

1) Planning the Trip

Before you go, you use PrimeFlow to:

Outline your travel plan
Connect places, accommodation, and transport
Add tasks and checklists
Save ideas, inspiration, and notes

Everything lives in one visual view — without splitting across apps.

2) The Trip (Real Life)

During the trip, you:

Update the plan
Add notes
Record meetings and events
Create relationships with new people in PrimeCRM

PrimeFlow lives with you — it isn't a static diagram.

3) After the Trip (Context Over Time)

When you return:

You link a folder with photos
PrimeFlow renders images without copying files
Photos automatically become part of the context
Images connect to places, events, and people you met

PrimeFlow doesn't stop at "planning." It becomes contextual memory for your work and life.

What Changes?

Before	After
Photo folders	One place
Separate notes	One view
Contact lists	Full context
Forgotten details	Connected memory

Months or years later, you return to PrimeFlow, see the entire story, and remember why, not just what.

Why This Is Unique

Most tools plan the future and forget the past. PrimeFlow does both.

Plan → Experience → Context → Memory

PrimeCRM

Relationships, not just clients

PrimeCRM is a built-in relationship management system — not just sales.

Use It For

Category	Examples
Professional	Clients, team members, partners
Business	Vendors, collaborators, leads
Personal	Family, friends, personal contacts

Each person or company can be linked to tasks, projects, notes, files, and history of actions and agreements.

PrimeCRM works the way you need it to — without forced processes or "corporate" structure.

Isolated CRM at the Project Level

This is a unique feature. PrimeTask offers Isolated CRM that gives each project its own private relationship space.

Unlike traditional CRMs:

Project contacts don't mix globally
Activity stays inside project context
Sensitive data doesn't "leak" between projects

CRM Modes

Mode	Description
Shared CRM	General contacts across projects
Isolated CRM	Project-private contacts

Ideal for:

Agencies working with competing clients
Freelancers managing multiple engagements
Teams running parallel campaigns
Projects requiring confidentiality

PrimeTask is one of the few tools that offers true CRM data isolation at the project level — without cloud and without compromise.

Spaces — Separate Workspaces for Different Areas of Life

PrimeTask lets you work in separate Spaces — independent workspaces within one system.

Each Space Includes

Component	Fully Isolated
Tasks	✓
Projects	✓
PrimeCRM	✓
Files & Resources	✓
PrimeFlow Views	✓
Notes & Settings	✓

Spaces help you naturally separate:

Professional work
Clients and agency projects
Personal projects
Personal life
Experiments and side projects

No mixed context. No multiple accounts. No chaos.

What Makes Spaces Different

Feature	Benefit
Full data isolation	Complete separation between Spaces
Selective sync	Sync only chosen Spaces
Local-only option	Keep sensitive Spaces strictly offline
Sharing options	Optionally share tags or contacts

Spaces help maintain order, privacy, and clarity — no matter how many areas your life and work include.

Privacy and Ownership by Design

PrimeTask was built for people who value control.

Feature	Benefit
Works 100% offline	No internet required
Data stored locally	You own your files
No tracking	Complete privacy
Open, portable formats	Never locked in

Your work stays on your device. Always.

Why Users Choose PrimeTask

Traditional Tools	PrimeTask
Monthly subscriptions	One-time purchase
Cloud dependency	Fully offline
Multiple apps	One cohesive system
Files as attachments	Files as context
Lists without meaning	Visually connected work

PrimeTask is not another task app. It's a private, professional operating system for work.

Who PrimeTask Is For

Audience	Why PrimeTask
Freelancers & Consultants	Manage clients and projects in one place
Agencies & Small Businesses	Team coordination without cloud dependency
Designers & Developers	Creative workflows with file context
Audio & Game Creators	Handle large files without duplication
Privacy-Focused Professionals	Full data ownership and control

Summary

PrimeTask was built for people who want: fewer tools, more clarity, better planning, and full ownership of their data.

No subscriptions. No compromises. No cloud.

A solid system you can rely on.