Calendar Filters
Narrow Calendar views by status, priority, tags, recurring tasks, completed work, archived project tasks, rich content, and Apple Calendar events.
Calendar filters help you focus the Calendar on the work you want to review right now. Use them when the Calendar has too much on it, when you only want to see a certain kind of task, or when you want to temporarily remove Apple Calendar events from the view.
Filters are saved for the active Space. That means your Work Space can keep one Calendar filter set while your Personal Space uses another.
Filters are Space-specific
Each Space can keep its own Calendar filters, so switching Spaces may also change what the Calendar shows.
What you can do
Filter by status
show tasks that match one or more task statuses
Filter by priority
focus on tasks at selected priority levels
Filter by tags
show only tasks with selected tags
Hide completed tasks
keep finished work out of the Calendar
Hide archived project tasks
remove tasks that belong to archived projects
Filter recurring tasks
show only recurring tasks, hide recurring tasks, or show all tasks
Show or hide Apple Calendar events
keep external events visible or temporarily remove them
Filter rich content in Agenda View
find dated tasks with YouTube videos, images, X posts, or links
Clear filters
reset the Calendar back to the default unfiltered view
How to open Calendar filters
- Calendar page: Open Calendar, then choose Filters.
- From any Calendar view: Use the same Filters control while viewing Agenda, Month, Week, Day, Day Planner, or Heatmap.
- Command palette: Press ⌘+K (or Ctrl+K) and search for Calendar, then open Calendar and choose Filters.
Filter options
| Filter | What it does |
|---|---|
| Hide completed tasks | Removes tasks that are already complete |
| Hide archived project tasks | Removes tasks that belong to archived projects |
| Recurring tasks | Lets you show only recurring tasks, hide recurring tasks, or show all tasks |
| Show Calendar events | Shows or hides Apple Calendar events when the integration is available |
| Status | Shows tasks matching the selected status values |
| Priority | Shows tasks matching the selected priority values |
| Content Type | Helps find Agenda tasks with YouTube videos, images, X posts, or links |
| Tags | Shows tasks with selected tags |
The available status and priority options follow the active Space's task setup. Tags appear when tasks in your Calendar have tags available.
Filtering by status, priority, and tags
Status, priority, and tag filters let you narrow the Calendar without changing the tasks themselves.
Use status filters when you want to focus on work in a specific stage, such as tasks still to do or tasks already in progress. Use priority filters when you want to see the work that matters most. Use tag filters when you want to focus on a campaign, context, topic, or custom workflow.
Statuses, priorities, and tags are managed from Settings → Category Management. See Category Management Settings.
Configure categories first
If the status, priority, or tag you need is missing, manage it from Settings → Category Management, then return to Calendar filters.
Filtering completed and archived work
Turn on Hide completed tasks when you want the Calendar to show only work that still needs attention.
Turn on Hide archived project tasks when old project work is still dated but should not affect current planning. This option is useful after archiving a project that still has historical tasks on the Calendar.
Filtered work is not deleted
These filters only remove tasks from the Calendar view. They do not complete, archive, or delete the tasks themselves.
Filtering recurring tasks
The recurring task filter has two modes:
| Mode | What it does |
|---|---|
| Only recurring | Shows recurring tasks and removes one-off tasks |
| Hide recurring | Removes recurring tasks and keeps one-off tasks visible |
Use Only recurring to review routines, habits, and repeating commitments. Use Hide recurring when repeated work is crowding out one-off tasks during planning. See Recurring Tasks.
Filtering Apple Calendar events
When Apple Calendar integration is enabled on macOS and available for the active Space, Apple Calendar events can appear alongside PrimeTask tasks.
Turn Show Calendar events off when you want to plan only with PrimeTask tasks. Turn it back on when you want to see meetings and external events while scheduling your work.
Apple Calendar depends on setup
The Calendar event filter matters only on macOS when Apple Calendar is enabled for the active Space.
To configure the integration, open Settings → Integrations. See Apple Calendar Integration and Integrations Settings.
Filtering rich content
Content Type filters help you find Agenda tasks that include rich content:
- YouTube videos
- Images
- X posts
- Links
Use this when you are reviewing media-heavy work, research tasks, saved links, or tasks with embedded references. For the broadest rich-content review, use Agenda View.
Clearing filters
Use Clear all to reset Calendar filters back to their default state. This removes selected statuses, priorities, tags, content types, recurring task mode, and completed or archived task filters. It also turns Apple Calendar events back on when they are available.
Clear filters when troubleshooting
If a task looks missing, use Clear all before editing the task. The task may simply be filtered out.
Things worth knowing
Filters are saved per Space
Each Space remembers its own Calendar filters. Switching Spaces can change which filters are active, even if you stay on the same Calendar view.
Filters do not edit tasks
Filters only change what you see in the Calendar. They do not change task status, priority, tags, dates, recurrence, or project membership.
Apple Calendar events depend on integration setup
The Apple Calendar event filter only matters when Apple Calendar integration is enabled on macOS and available for the active Space.
Archived project filtering appears when needed
The archived project task filter is useful when your workspace has archived projects. If you do not use archived projects, you may not need this filter during normal planning.
Common questions
"Why did my task leave the Calendar after I turned on a filter?"
The task no longer matches the active filters. Check status, priority, tags, recurring mode, completed tasks, and archived project task settings.
"Do filters apply to every Calendar view?"
Calendar filters are shared across the Calendar page. They affect the Calendar data used by Agenda, Month, Week, Day, Day Planner, and Heatmap. Some filters are most useful in specific views, such as rich content filters in Agenda View.
"Why are Apple Calendar events gone?"
Check whether Show Calendar events is turned on. Also confirm Apple Calendar integration is enabled in Settings → Integrations and available for the active Space.
"Can I save different filters for different Spaces?"
Yes. Calendar filters are saved per Space, so each Space can keep its own planning setup.
"Can I filter by project?"
Calendar filters include archived project task handling, but they do not provide a direct project picker. Use the Tasks page for deeper task filtering and saved task views. See Task Filters and Sorting.
Where to go next
| If you want to… | Read this |
|---|---|
| Understand the full Calendar page | Calendar Overview |
| Review filtered work as a list | Agenda View |
| Review filtered work across a month | Month View |
| Plan filtered work by week or day | Week and Day Views |
| Time-block filtered work | Day Planner View |
| Manage statuses, priorities, and tags | Category Management Settings |
| Configure Apple Calendar | Apple Calendar Integration |
| Use deeper task filtering | Task Filters and Sorting |