Calendar Views

The Calendar gives you six ways to review and schedule work in the active Space: Agenda, Day Planner, Month, Week, Day, and Heatmap. Each view uses the same Calendar data, but each one answers a different planning question.

Use this article when you are deciding which Calendar view to open. For the full Calendar guide, see Calendar Overview.

View shortcuts

You can also use the previous and next arrow keys to move through the view order while the Calendar page is active. Your selected view is remembered for the active Space.

How to switch views

• Calendar page: Open Calendar, then choose the view you want.
• Keyboard shortcuts: Open Calendar, then press 1 through 6, or use the plain left and right arrow keys to move through Calendar views.
• Command palette: Press ⌘+K (or Ctrl+K) and search for Calendar, then choose the view after the Calendar opens.
• From Heatmap: Click a day in Heatmap to open that date in Day View.

Agenda View

Use Agenda View when you want the most readable scan of upcoming work. It groups dated tasks and Apple Calendar events by time range, then lets you narrow the list with Calendar filters.

Agenda is best for morning review, weekly review, and checking what is coming up without changing task dates. It is not a drag scheduling view. If you need to move work by date or time, use Month, Week, Day, or Day Planner.

See Agenda View.

Day Planner

Use Day Planner when you want to build a plan for one date. It brings together scheduled tasks, unscheduled tasks, dated work that still needs a time, Quick Notes, and Apple Calendar events.

Day Planner is best for time-blocking. You can schedule inbox tasks, convert Quick Notes into tasks, create timed tasks, convert Apple Calendar events, move scheduled tasks, send work back to the inbox, and start Focus Mode when a scheduled task is active.

See Day Planner View.

Month View

Use Month View when you need the broad picture. It helps you see deadlines, recurring work, Apple Calendar events, and work that spans multiple dates.

Month View is best for planning deadlines and moving dated work to another date. When Show time bars is on, tasks with date ranges can appear as bars across the days they cover.

See Month View and Time Bars.

Week View

Use Week View when you want to balance several days at once. It shows timed tasks and Apple Calendar events across the selected week, plus all-day work.

Week View is best for moving work between days, checking which days are crowded, and deciding where focused work fits. It follows your week start setting from Settings -> Date & Time.

See Week and Day Views.

Day View

Use Day View when you want one date without the rest of the week. It shows timed tasks, Apple Calendar events, and all-day work for the selected date.

Day View is best for detailed daily adjustment. Use it when your day is already scheduled and you need to create, move, or resize timed tasks.

See Week and Day Views.

Heatmap View

Use Heatmap when you want a yearly activity review. It summarizes tasks by date and can compare total tasks, completed tasks, and overdue tasks for the selected year.

Heatmap is best for spotting patterns, reviewing completion streaks, checking busy months, and seeing whether current Calendar filters change the picture. Click any day to open that date in Day View.

Shared Calendar tools

Most Calendar views share the same supporting tools:

• Calendar filters narrow visible tasks and Apple Calendar events. See Calendar Filters.
• Right-click actions let you open, edit, complete, duplicate, delete, or start Focus Mode from eligible tasks. See Right-Click Context Menu.
• Apple Calendar events appear when the integration is enabled on macOS and available for the active Space. See Apple Calendar Integration.
• Today and date navigation move the active view to the current date, previous period, or next period.
• Zoom is available in Week, Day, and Day Planner with + and -.

Things worth knowing

Agenda is the default starting point

The Calendar opens in Agenda unless you already chose another view for the active Space. This makes Agenda a good first stop before switching into a scheduling view.

Day Planner and Day View are different

Day Planner is for building a time-blocked plan from inbox tasks, Quick Notes, and scheduled work. Day View is for reviewing and adjusting one date's scheduled work.

Heatmap is for review, not scheduling

Heatmap summarizes activity by date. Use Month, Week, Day, or Day Planner when you need to create or move scheduled work.

Filters carry across views

Calendar filters are shared across the Calendar page and saved for the active Space. If a task appears in one view but not another, check the view type, the task's dates, and the active filters.

Common questions

Where to go next