Task Calendar View
See your tasks by due date on a calendar - month, week, day, and agenda modes with drag-to-reschedule and click-to-create.
The Task Calendar View shows your tasks on a calendar based on their due dates. It's available on the Tasks page alongside List, Board, and Gantt - switch to it when you want to plan around deadlines, see what's coming up this week, or reschedule tasks by dragging them to a different date.
Task Calendar vs the full Calendar page
The Task Calendar (on the Tasks page) shows only tasks with due dates. The separate Calendar page (accessible from the main sidebar) is a broader experience that also includes Apple Calendar events, the Day Planner, Focus Mode sessions, time bars, the year-at-a-glance heatmap, and more. For full calendar features, see Calendar Overview. For date-focused task planning, this view is the right tool.
What you can do
See tasks on a calendar
by their due date - month, week, day, or agenda view
Drag tasks to reschedule
move a task to a different date and the due date updates instantly
Click a date to create a task
the creation form opens with the date pre-filled
Drag across a time slot
(week/day view) to create a task with both a date and time
Switch between four modes
month for the big picture, week for planning, day for detail, agenda for a scannable list
Filter by status, priority, project, assignee, and more
same filter bar as every other view
See subtasks with their own due dates
as separate entries on the calendar
Navigate between periods
with arrow controls or keyboard shortcuts
Go fullscreen
for distraction-free calendar planning
How to open Task Calendar View
- View switcher: Click the Calendar option in the view switcher on the Tasks page toolbar.
- Saved view: Load a saved view captured while in Calendar View. See Task Filters & Sorting.
Things worth knowing
Four calendar modes
| Mode | What it shows | Best for |
|---|---|---|
| Month (default) | A full month with tasks on each date. Click any date to see that day's tasks. | Overview - seeing the whole month's deadlines at once |
| Week | A 7-day layout with time slots. Tasks positioned by due date and time. | Weekly planning - seeing what's coming this week |
| Day | A single day with hour-by-hour detail. All tasks due that day with full information. | Focused daily scheduling |
| Agenda | A list grouped by date, with time range options: Today, This Week, This Month, or All Tasks. | Scanning upcoming deadlines in a readable list |
Switch between modes from the mode selector in the calendar toolbar. Your preferred mode is saved with your saved views.
Arrow keys switch modes
Use keyboard arrow keys to cycle between month → week → day → agenda without clicking. Left/right arrows navigate between periods within a mode (previous/next month, week, or day).
Drag to reschedule
In month, week, and day views, drag a task to a different date (or time slot) to reschedule it. The task's due date updates instantly - no confirmation needed. This is the fastest way to shuffle deadlines around.
In week and day views, dragging to a specific time slot also sets the task's due time, not just the date.
Click to create
Click on an empty date in month view, or drag across a time slot in week or day view, to create a new task with the date (and optionally time) pre-filled. The creation form opens ready for you to type a name and save. See Creating Tasks.
Only tasks with due dates appear
The Task Calendar shows only tasks that have a due date set. Tasks without a due date don't appear anywhere on the calendar. If you're missing a task, open it and add a due date - it appears on the calendar immediately.
Subtasks with their own due dates appear as separate entries on the calendar, independent of their parent task.
Filters work across the calendar
The same filter bar from List and Board views applies here - filter by status, priority, project, assignee, tags, and more. Filters narrow which tasks appear on the calendar. Hide completed tasks to declutter the view and focus on what's still ahead.
Agenda mode - the scannable list
Agenda mode presents tasks as a date-grouped list instead of a visual calendar. Pick a time range:
- Today - just today's tasks
- This Week - tasks due this week
- This Month - tasks due this month
- All Tasks - every task with a due date, regardless of when
This mode is useful when you want to scan upcoming deadlines without the spatial overhead of a calendar grid.
Saved views
Your calendar mode, filters, and time range are captured when you save a view. Reload the saved view to restore the exact calendar state. See Task Filters & Sorting.
Week start day
The calendar follows your configured week start day - Sunday or Monday. Change it from Date & Time Settings.
Common questions
"My tasks aren't showing on the calendar."
Tasks need a due date to appear. Open the task and set a due date - it shows up immediately. Tasks without due dates are only visible in List, Board, and Gantt views.
"I dragged a task to a new date but it went to the wrong day."
Check your zoom level and the target date carefully - in month view, each cell is a day. In week view, make sure you're dropping on the correct column. The due date updates to whatever date you drop on.
"I want to see Apple Calendar events alongside my tasks."
The Task Calendar on the Tasks page shows tasks only. For Apple Calendar events, the Day Planner, time bars, and the heatmap, use the Calendar page from the main sidebar. See Calendar Overview and Day Planner.
"I want to see recurring tasks on the calendar."
Recurring tasks show their next occurrence on the calendar based on the current due date. Completed occurrences generate the next one, which then appears on its scheduled date. See Recurring Tasks.
"Can I change the first day of the week on the calendar?"
Yes - open Settings → Date & Time and pick Sunday or Monday. The calendar updates immediately. See Date & Time Settings.
"I want to create a task with a specific time, not just a date."
Switch to Week or Day view and drag across the time slot you want. The creation form opens with both the date and time pre-filled.
Where to go next
| If you want to… | Read this |
|---|---|
| Use the full Calendar page with Apple events and Day Planner | Calendar Overview |
| Try the Day Planner for time-blocking | Day Planner |
| Learn about time bars on the calendar | Time Bars |
| Try the sortable list view | List View |
| Try the Kanban board | Board View |
| Try the Gantt chart (Pro) | Gantt View |
| See an overview of all views | Task Views |
| Set up recurring tasks | Recurring Tasks |
| Change the week start day and date format | Date & Time Settings |
| Sync tasks to Apple Calendar | Integrations Settings |
| Return to the Tasks hub | Tasks Overview |